Whps seeks Communication and Events Coordinator to enhance school presence starting January 2026, apply by 3 November 2025
Waterkloof House Preparatory School (WHPS), a traditional Christian school dedicated to educating boys from Grade 0-7 and Pre-Prep boys and girls, is looking for a creative and organised Communication and Events Coordinator to join their team. This pivotal role, commencing on 1 January 2026, involves enhancing the school’s online presence, managing its website, coordinating social media, and assisting with the planning and execution of various school events. If you have a passion for storytelling, excellent organisational skills, and experience in digital communications and event management, WHPS invites you to apply to help shape their future leaders.
Detailed list of vacancy key details
- Institution Name: Waterkloof House Preparatory School (WHPS)
- Position: Communication and Events Coordinator
- Commencement Date: 1 January 2026
- School Type: A traditional, Christian school specialising in the education of boys from Grade 0-7, and Pre-Prep boys and girls.
- Reports To: Admissions and Marketing Manager
- Key Responsibilities include:
- Assisting with the coordination of the school’s social media accounts, communication, and events.
- Capturing and sharing key moments from school life, creating engaging content for various communication platforms.
- Maintaining records, tracking engagement, and providing post-event and social media reports.
- Managing the school’s website, ensuring content is up-to-date and engaging.
- Supporting the planning, coordination, and administration of school events.
- Liaising with staff, parents, and external suppliers for smooth communication and event execution.
- Providing office and administrative support to the marketing manager.
- Requirements for the role:
- Familiarity with social media platforms (Instagram, Facebook, LinkedIn), content creation, and basic photography and video creation.
- Strong written and verbal communication skills, with a good sense of tone, detail, and presentation.
- Excellent organisational and planning skills, with the ability to manage multiple projects and deadlines.
- Proficiency in Microsoft Office.
- Skilled in coordinating event logistics, managing suppliers, and assisting with setup, décor, and hospitality.
- Ability to liaise effectively with staff, parents, and service providers.
- Professional, approachable, and collaborative in team environments.
- Self-motivated, proactive, and able to work independently when required.
- Flexible and willing to assist at school events outside regular working hours.
- Application Deadline: Monday, 3 November 2025
- Application Submission: Via email and a mandatory online application form.
Simple summary of the vacancy
Waterkloof House Preparatory School is looking for a dynamic Communication and Events Coordinator to join their close-knit team starting in January 2026. This role is crucial for enhancing the school’s visibility and engagement, both online and through organised events. You will be responsible for managing the school’s digital presence, including its website and social media platforms like Instagram, Facebook, and LinkedIn, by creating compelling content and capturing key moments of school life. The role also involves significant event planning and coordination, from logistics and supplier management to ensuring smooth execution and providing hospitality.
The ideal candidate will be a highly organised, creative, and proactive individual with excellent written and verbal communication skills, a keen eye for detail, and proficiency in Microsoft Office. Experience in content creation, basic photography, and video will be beneficial. WHPS values a professional, approachable, and collaborative team player who can also work independently and is flexible enough to assist at school events outside of standard working hours. This is an exciting opportunity to contribute to a school that nurtures future leaders within a supportive, traditional, Christian environment. You can find out more about the school at their website: www.whps.co.za.
How to apply for this post
To apply for the Communication and Events Coordinator position at WHPS, please follow these steps carefully:
- Submit a comprehensive application by Monday, 3 November 2025.
- Email the following documents to [email protected]:
- A detailed Covering Letter outlining your suitability for the role.
- Your updated Curriculum Vitae (CV).
- Written testimonials.
- Names and telephone numbers of at least three professional referees.
- Crucially, you must also complete the official WHPS Application Form by clicking HERE. Applications submitted without this completed form will not be considered.
- Please note that only shortlisted candidates will receive a reply regarding an interview. If you do not hear back within two weeks (a fortnight) from the stipulated application deadline, you should consider your application to have been unsuccessful.
- WHPS reserves the right not to fill this position.
Questions and answers for a potential candidate
- What kind of candidate is WHPS looking for?
- WHPS seeks a creative, organised, professional, and proactive individual with strong communication and event management skills, capable of working both independently and collaboratively.
- How important is online presence for this role?
- Extremely important. You’ll be central to strengthening the school’s online presence, managing its website, and coordinating social media content across platforms like Instagram, Facebook, and LinkedIn.
- What specific technical skills should I highlight?
- Proficiency in Microsoft Office is essential. Demonstrating familiarity with content creation tools, basic photography, and video creation will be a significant advantage.
- Beyond technical skills, what soft skills are crucial?
- Excellent written and verbal communication, a strong sense of tone and detail, organisational and planning skills, and the ability to manage multiple projects and deadlines are key.
- Will event experience be a major factor?
- Yes, experience in coordinating event logistics, managing suppliers, assisting with setup and hospitality, and effectively liaising with various stakeholders is a core requirement.
- What should my cover letter emphasise?
- Your cover letter should clearly articulate how your creativity, organisational prowess, and experience directly align with the school’s mission and the specific responsibilities of strengthening its communication and event strategies.
- Are there expectations for working outside regular hours?
- Yes, flexibility to assist at school events outside of standard working hours is a stated requirement, so be prepared to commit to this aspect of the role.
- Is the online application form mandatory?
- Absolutely. It is explicitly stated that applications submitted without the completed WHPS Application Form will not be considered, so ensure this step is completed thoroughly.
- When is the application deadline, and what happens after submitting?
- The deadline is Monday, 3 November 2025. Only shortlisted candidates will receive an interview invitation. If you do not hear back within two weeks of this date, you should consider your application unsuccessful.
- What can make me a preferred candidate?
- Showcasing a genuine understanding of WHPS’s traditional, Christian ethos, demonstrating a proven track record in both dynamic digital communication and seamless event execution, and highlighting your ability to tell compelling stories about a school community will set you apart.
For more details on this vacancy, please visit the source: Communication and Events Coordinator at WHPS.
