Vital personal assistant role for the principal at St Paulus Pre-Primary & Primary School, apply by Friday 3 October 2025

St Paulus Pre-Primary & Primary School, an Independent Catholic, Dual-Medium institution, is currently seeking a highly organised and professional Personal Assistant (PA) to their Principal. This full-time role calls for a proactive individual capable of providing high-level administrative, logistical, and communication support while embracing the school’s Catholic ethos. If you possess a relevant diploma or degree, at least three years of PA experience, and a strong understanding of school environments, you are encouraged to apply by Friday, 3 October 2025, to be considered for this vital position. You can find more details about this exciting opportunity here.

Detailed vacancy summary

• Position: Personal Assistant (PA) to the Principal
• Institution: St Paulus Pre-Primary & Primary School
• School Type: Independent Catholic, Dual-Medium (providing holistic education for boys and girls)
• Role Description: This is a full-time position for a highly organised, professional, and dynamic PA to the Principal, responsible for high-level administrative, logistical, and communication support, while upholding the school’s ethos.
• Qualifications and Experience:
  • A relevant diploma or degree in Administration, Office Management, HR or a related field.
  • A minimum of 3 years’ relevant experience in a PA, Executive Assistant or Senior Administrative role.
  • Prior experience in a school environment will be advantageous.
• Skills and Competencies:
  • Advanced ICT skills with strong proficiency in MS Office and Google Workspace.
  • Excellent organisational and time-management skills.
  • Strong verbal and written communication skills, with accuracy and attention to detail.
  • Proficiency in both English and Afrikaans.
  • Professional interpersonal skills, discretion, confidentiality, and integrity.
  • Problem-solving ability and proactive anticipation of needs.
  • HR administration knowledge and skills would be advantageous.
  • Ability to work independently and as part of a proactive admin team, handle pressure and meet deadlines.
  • Must be a practicing Catholic or have a thorough understanding of Catholicism, and be willing to participate in school life and uphold its ethos.
  • A valid Criminal Clearance Certificate.
• Key Job Responsibilities (not an exhaustive list):
  • Managing the Principal’s diary, meetings, and communications.
  • Serving as the first point of contact for stakeholders.
  • Preparing agendas, minutes, reports, and correspondence.
  • Coordinating school events, Board meetings, and assemblies.
  • Providing administrative HR support.
  • Assisting with Board governance and maintaining confidential records.
  • Ensuring smooth operation of the Principal’s office.
  • Handling sensitive issues confidentially.
  • Supporting strategic projects and initiatives.
• Application Deadline: Friday, 3 October 2025
• How to Apply: Suitably qualified candidates should submit their abridged curriculum vitae, complete with three references and a letter of motivation, to [email protected].
• Important Notes: St Paulus is an equal opportunity employer. Submission of a CV does not guarantee an interview. Applicants not contacted within two weeks of the closing date should consider their application unsuccessful. All personal information will be handled in line with the POPI Act.

Simple summary of the vacancy

St Paulus Pre-Primary & Primary School, a well-established Independent Catholic and Dual-Medium educational institution, is on the lookout for an exceptional Personal Assistant to join their team and support the Principal. This is a crucial full-time position that requires someone who is not only highly organised and professional but also dynamic and proactive. The successful candidate will be the Principal’s right hand, managing diaries, communications, and logistical aspects of the office, ensuring everything runs smoothly.

To be considered, applicants should hold a relevant diploma or degree in Administration, Office Management, HR, or a similar field, alongside a minimum of three years’ experience in a PA, Executive Assistant, or Senior Administrative capacity. While not strictly required, prior experience within a school setting would be a significant advantage. Strong ICT skills, particularly in MS Office and Google Workspace, are essential, as are impeccable organisational and time-management abilities. You’ll need excellent communication skills in both English and Afrikaans, with a keen eye for detail and accuracy. Discretion, confidentiality, and integrity are paramount for this role, given the sensitive nature of the information handled. Furthermore, the school requires a candidate who is either a practicing Catholic or has a thorough understanding of Catholicism, and is willing to actively participate in the broader school life and uphold its Catholic ethos. A valid Criminal Clearance Certificate is also a must. The role involves managing the Principal’s schedule, serving as the first point of contact for stakeholders, preparing important documents, coordinating school events, assisting with HR administration, and ensuring compliance with Board governance. If this sounds like you, make sure to send your abridged CV, three references, and a motivational letter to [email protected] before the closing date of Friday, 3 October 2025.

Questions and advice for potential candidates

• Q1: What are the absolute must-have qualifications for this role?
  A1: You’ll definitely need a relevant diploma or degree in Administration, Office Management, or HR, plus at least three years of experience as a PA, Executive Assistant, or in a senior administrative position. A valid Criminal Clearance Certificate is also non-negotiable.
• Q2: Is prior experience in a school environment essential?
  A2: While it’s not strictly essential, having previous experience in a school setting would be a significant advantage and could help your application stand out.
• Q3: What kind of technical skills are most important?
  A3: Advanced proficiency in both Microsoft Office and Google Workspace is crucial. Make sure your CV clearly highlights your expertise in these areas.
• Q4: Do I need to speak Afrikaans?
  A4: Yes, proficiency in both English and Afrikaans is a key requirement for this dual-medium school, indicating that you’ll be communicating with a diverse group of stakeholders.
• Q5: How important is my religious affiliation or understanding?
  A5: It’s very important. St Paulus is an Independent Catholic school, so you need to be either a practicing Catholic or demonstrate a thorough understanding of Catholicism, and be willing to uphold the school’s ethos and participate in its broader life.
• Q6: What soft skills will make me a preferred candidate?
  A6: Strong organisational and time-management skills, excellent communication, discretion, confidentiality, problem-solving, and the ability to work under pressure and meet deadlines are highly valued. Show examples of these in your motivation letter.
• Q7: What should I include in my application?
  A7: You need to submit an abridged curriculum vitae, complete with three professional references, and a compelling letter of motivation explaining why you’re a perfect fit for this role and the school’s ethos.
• Q8: What if I don’t hear back after applying?
  A8: The school states that if you don’t hear from them within two weeks of the closing date (3 October 2025), you should assume your application was not successful. Only shortlisted candidates will be contacted.
• Q9: How can I demonstrate my proactive nature in my application?
  A9: In your letter of motivation, give specific examples of times you’ve anticipated needs, streamlined processes, or taken initiative in previous roles. Emphasise your problem-solving abilities.
• Q10: Are there any specific administrative tasks I should highlight my experience with?
  A10: Definitely mention experience with diary management, coordinating meetings and events, preparing reports and minutes, managing communications, and any exposure to HR administration or Board governance support.
• Q11: What is the school’s approach to personal information?
  A11: St Paulus complies with the POPI Act, meaning your submitted information will be safeguarded and used solely for the application process. Submitting your CV implies consent to this.
• Q12: Where can I find more information about St Paulus?
  A12: While a direct website link wasn’t provided in the vacancy, a quick search for “St Paulus Pre-Primary & Primary School” would likely lead you to their official website to understand their values and community better.

Institution details

• Name of Institution: St Paulus Pre-Primary & Primary School
• Type: Independent Catholic, Dual-Medium School
• Website: (A website link was not provided in the original vacancy, but you may find one through a web search)
• Address: (An address was not provided in the original vacancy)

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