Secure your financial career as a School Debtors Clerk at St Mary’s Diocesan School for Girls starting January 2026 apply by 19 September 2025

St Mary’s Diocesan School for Girls, a well-established independent Anglican school in Hillcrest, Pretoria, is actively seeking a proactive and innovative School Debtors Clerk to join their team starting in January 2026. This vital role involves managing the processing and collection of school debtors accounts for all grades, requiring someone with excellent interpersonal skills, strong analytical abilities, and a commitment to the school’s values. If you possess a minimum of three years’ experience in a similar financial role and thrive in a dynamic educational environment, this could be an excellent opportunity for you.

Detailed list of vacancy key details

• School name: St Mary’s Diocesan School for Girls
• Location: Hillcrest, Pretoria
• School established: 1879
• Position: School Debtors Clerk
• Start date: January 2026
• Reporting to: The Bursar/Business Manager
• Responsibilities include:
  • Processing and collection of school debtors accounts for Grades 00 – 12.
  • Providing face-to-face assistance to ensure customer satisfaction.
  • Planning and ensuring all expectations are met.
  • Managing admissions, grade changes, and yearly roll-overs.
  • Performing strong analytical and reconciliation tasks, with attention to detail.
  • Reconciling data between different systems, specifically EdAdmin, EduAdmin, and Excel spreadsheets, ensuring daily balance with school records.
• Minimum requirements:
  • Minimum of three years’ work experience in a similar position.
  • Experience in a school environment is a significant advantage.
  • Possession of a Grade 12 certificate or a relevant tertiary qualification.
  • Demonstrated ability to perform all duties required within a debtors department.
  • Excellent planning, communication, and email etiquette.
  • Exceptional interpersonal skills, capable of managing conflict and diverse requests.
  • Strong analytical and reconciliation skills.
  • Good administrative, co-ordinating, and organisational skills.
  • Proficiency in Microsoft Office and an accounting programme.
  • Fluent in the English language.
  • Willingness to support the Christian faith and values of the school.
• Application process: Forward your CV to [email protected], clearly marking the position you are applying for.
• Application closing date: 19 September 2025.
• Important notes:
  • No applications will be considered after the closing date.
  • St Mary’s Diocesan School for Girls reserves the right not to fill the position.
  • Only short-listed candidates will be contacted within two weeks; otherwise, your application is unsuccessful.
  • An application does not guarantee an interview.
  • The school is an Equal Opportunity Employer, committed to equality, employment equity, and diversity.
  • Personal information submitted will be handled in line with POPIA for recruitment, selection, and reporting purposes.

Simple summary of the vacancy

St Mary’s Diocesan School for Girls is looking for a dedicated and skilled School Debtors Clerk to join their finance team from January 2026. This role is central to the school’s financial operations, focusing on the accurate processing and diligent collection of tuition fees and other accounts from learners across all grades, from 00 to 12. The ideal candidate will be someone who can not only manage financial records with exceptional attention to detail but also possesses a friendly and engaging personality, capable of positively interacting with both staff and parents. You’ll be expected to have robust analytical and reconciliation skills, particularly with experience in managing data across different systems like EdAdmin, EduAdmin, and Excel. Beyond the technical abilities, the school values strong administrative, organisational, and communication skills, alongside a commitment to their Christian faith and values. This position is perfect for an experienced debtors clerk who thrives in a supportive educational setting and is eager to contribute to the school’s excellent reputation.

Questions and answers for a potential candidate

• Q: What is the primary responsibility of this role?
  A: The main responsibility is the processing and collection of all school debtors accounts from Grade 00 to Grade 12.
• Q: What kind of personality is the school looking for?
  A: St Mary’s seeks a proactive, innovative Debtors Clerk with an engaging and caring personality who can positively influence staff and parents.
• Q: Is experience in a school environment mandatory?
  A: While a minimum of three years’ general debtors experience is required, prior experience at a school in a similar position is a distinct advantage.
• Q: What specific software or systems should I be familiar with?
  A: You should have a good working knowledge of Microsoft Office and an accounting programme, along with experience in reconciling data between systems like EdAdmin, EduAdmin, and Excel.
• Q: How important are communication skills for this role?
  A: Extremely important. You’ll need excellent telephone manner, business communication/email etiquette, and exceptional interpersonal skills to manage conflict and diverse requests.
• Q: What academic qualifications are needed?
  A: A Grade 12 certificate or a relevant tertiary qualification is required.
• Q: Does the school have any specific values I should be aware of?
  A: Yes, the school is an Anglican institution, and candidates should be willing to support its Christian faith and values.
• Q: What is the application deadline?
  A: The closing date for applications is 19 September 2025.
• Q: How will I know if my application has been successful?
  A: Only short-listed candidates will be contacted. If you haven’t heard back within two weeks, your application should be considered unsuccessful.
• Q: What makes a candidate preferred for this vacancy?
  A: A preferred candidate will not only meet all minimum requirements but will also demonstrate proactive problem-solving, exceptional interpersonal skills, a proven ability to manage complex reconciliations across multiple systems, and a genuine commitment to supporting the school’s values and community. Showing an ability to go beyond basic duties, for example, by providing extraordinary face-to-face assistance for customer satisfaction, will also set you apart.

Institution details

Name: St Mary’s Diocesan School for Girls
Address: Hillcrest, Pretoria
Website: https://www.stmarys.pta.school.za

For more details on this vacancy, please visit the source: ISASA Vacancy Listing

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