Saheti School seeks Admissions and Marketing Assistant, apply by 1 November 2025

SAHETI School, a co-educational, English-medium institution in Senderwood, Bedfordview, is currently seeking a permanent Admissions and Marketing Assistant. This dynamic and multi-faceted role, reporting directly to the Head of Marketing and Admissions, involves a blend of administrative duties to ensure a seamless admissions process from enquiry to enrolment, along with crucial support for the school’s marketing initiatives. The ideal candidate will possess strong communication and organisational skills, technical proficiency, and a commitment to the school’s pursuit of excellence and Hellenic values, with a negotiable start date of 8 January 2026.

Vacancy key details

• Institution: SAHETI School
• Location: Senderwood, Bedfordview
• Position: Admissions and Marketing Assistant
• Type of position: Permanent
• Commencement Date: 8 January 2026 (Negotiable)
• Reporting to: The Head of Marketing and Admissions
• Minimum Requirements:
  • Matric (Grade 12) is essential.
  • A tertiary qualification in Marketing, Communications, or Administration is highly advantageous.
  • Experience in customer relationship management, marketing, or a previous role within a school environment is also an advantage.
• Technical Proficiency:
  • Strong computer literacy, including proficiency in Microsoft Office applications (Outlook, Word, PowerPoint, OneDrive, Teams, SharePoint).
  • Familiarity with EdAdmin, Canva, and various social media platforms is advantageous.
• Communication and Interpersonal Skills:
  • Excellent verbal and written communication abilities.
  • Strong interpersonal skills with a professional and approachable demeanour.
  • Fluency in Greek (both spoken and written) is an advantageous skill for this role.
• Organisational and Personal Attributes:
  • Exceptional attention to detail and accuracy are paramount.
  • The ability to multitask, prioritise tasks effectively, and perform well under pressure.
  • Excellent organisational and time management skills.
  • Must be capable of working both independently and collaboratively as part of a team.
• Key Admissions Duties:
  • Handling all frontline admissions enquiries (face-to-face, telephonic, and electronic).
  • Scheduling, coordinating, and conducting school tours for prospective families.
  • Maintaining accurate and confidential records of enquiries, applications, enrolments, student details, and withdrawals.
  • Coordinating, scheduling, and conducting phase-relevant screenings with relevant stakeholders.
  • Corresponding with prospective parents regarding application outcomes, deposits, and registration requirements.
  • Collating and distributing information packs for prospective and new families.
  • Collating and distributing necessary information to new families before school commences.
  • Ensuring deposits are paid and enrolment documentation is submitted by due dates, and following up on outstanding enrolments.
• Key Marketing Duties:
  • Assisting the marketing department with coordinating, promoting, and executing school events such as exhibitions, open days, bursary exams, and orientation days.
  • Conducting competitor and market research, as well as leaver surveys, to support strategic planning.
  • Helping to coordinate and manage promotional materials, branding, and gifting items.
  • Assisting with the design and maintenance of brand consistency across all school platforms.
  • Assisting with and/or coordinating the preparation and distribution of school publications and official written materials.
• Closing Date for Applications: 1 November 2025
• Vacancy Source Link: Admission and Marketing Assistant at SAHETI School

Simple summary of the vacancy

SAHETI School is looking to appoint a proactive and organised Admissions and Marketing Assistant to join their team on a permanent basis. This is a crucial support role that bridges the gap between prospective families and the school, ensuring a warm and efficient admissions journey. The position demands a candidate who can manage administrative tasks meticulously, from initial enquiries and school tours to handling confidential records and processing enrolments, while also contributing creatively and strategically to the school’s marketing efforts.

You’ll be instrumental in promoting the school’s image and values, assisting with events, conducting market research, and maintaining brand consistency. The role requires a candidate with at least a Matric certificate, strong IT skills, and excellent communication abilities. While a background in marketing or administration is beneficial, a genuine passion for customer service and supporting an educational environment is key. Fluency in Greek is an added bonus, aligning with the school’s Hellenic ethos. This is an exciting opportunity for someone eager to make a significant impact in a dynamic school setting, starting in early 2026.

How to apply for this post

• To apply for the Admissions and Marketing Assistant position, please follow the dedicated online application process.
• Click on this link to access the application portal: Apply for SAHETI School Vacancy.
• Ensure your application is submitted before the closing date.
• The closing date for applications is 1 November 2025.
• Please note that SAHETI School is an equal opportunity employer and reserves the right to make an appointment before the closing date if a suitable candidate is found.
• Submitting a CV does not guarantee an interview.
• Applicants who do not meet the minimum requirements will be automatically disqualified.
• If you do not hear back from the school within two weeks of the closing date, please assume your application was unsuccessful.
• By submitting your application, you consent to SAHETI School using your data solely for recruitment purposes related to this vacancy and for any associated internal and statutory reporting, in compliance with the POPI Act.

Advice for potential candidates and how to be a preferred candidate

• Q: What is the most important skill for this role?
  A: Exceptional organisational skills, attention to detail, and excellent communication abilities are paramount. You’ll be managing numerous enquiries and tasks simultaneously, so being meticulously organised is key.
• Q: Is prior school experience essential?
  A: While prior experience in a school environment or customer relationship management is advantageous, it is not strictly essential. A proactive attitude, willingness to learn, and strong administrative foundations are highly valued.
• Q: How important is the negotiable start date?
  A: The start date of 8 January 2026 is listed as negotiable. If you have specific circumstances that require a slight adjustment, it’s worth mentioning politely in your application or during an interview, but be prepared to commit around the specified time.
• Q: What does “fluency in Greek is advantageous” mean?
  A: It means while not a strict requirement, being fluent in spoken and written Greek would be a significant asset, aligning with the school’s Hellenic ethos and potentially assisting with communication within the school community.
• Q: How can I stand out in my application?
  A: Tailor your CV and cover letter specifically to the duties and requirements listed. Provide concrete examples of how you’ve demonstrated strong administrative, communication, and marketing support skills in previous roles. Highlight any experience with school-specific software or events.
• Q: What should I include in my cover letter?
  A: Express your genuine interest in working at SAHETI School, demonstrating an understanding of its values. Clearly outline how your skills and experience directly match the admissions and marketing duties, and briefly mention your technical proficiencies.
• Q: How can I prepare for an interview?
  A: Research SAHETI School’s ethos, values, and any recent news. Be ready to discuss your experience in detail, especially regarding customer service, record-keeping, event coordination, and using relevant software. Prepare questions to ask the interview panel.
• Q: Is there any specific software I should familiarise myself with?
  A: Beyond Microsoft Office, familiarity with EdAdmin (a common school management system) and Canva (for design tasks) would be highly beneficial, as these are specifically mentioned as advantageous.
• Q: What kind of personality are they looking for?
  A: The role requires a professional, approachable, and dynamic individual who is a team player but also capable of working independently. Someone with exceptional attention to detail and a calm demeanour under pressure would thrive.
• Q: What is the school’s stance on equal opportunity?
  A: SAHETI School is an equal opportunity employer, committed to fair employment practices. They encourage applications from suitable candidates who meet the job requirements.
• Q: What does “reserves the right to make an appointment prior to the closing date” imply?
  A: This means if an exceptional candidate applies early, the school may appoint them before 1 November 2025. Therefore, it is highly advisable to submit your application as soon as you are ready, rather than waiting until the last minute.