Broadacres Academy High School seeks administrative coordinator by 3 November 2025

Broadacres Academy High School, an IEB institution in Chartwell serving students from Grade 7 to 12, is looking to welcome a dedicated School Administrative Coordinator to their innovative team. This pivotal role involves efficiently managing the front office, overseeing general school administration, and providing essential support to the operations team. If you are a proactive and organised individual ready to contribute to a dynamic educational environment, with a keen eye for detail and a knack for smooth operations, then this could be the perfect opportunity for you. Applications, including a covering letter and CV, must be submitted by 3 November 2025. You can find more details about this vacancy here.

Detailed list of vacancy key details

• Job title: School Administrative Coordinator
• School name: Broadacres Academy High School
• Location: Chartwell
• Educational scope: Provides education to Grade 7 – 12 students under the IEB curriculum.
• Role focus: Running an efficient and effective front office, general school administration, and supporting the operations team.
• Reporting structure: Reports to the School Operations Coordinator, with an indirect reporting line to the Operations Manager.
• Application closing date: 3 November 2025
• Application email: [email protected]
• Application requirements: A covering letter and a CV.
• Preference: Broadacres Academy High School is committed to the Constitution of South Africa and will give preference, but not limited, to candidates from designated groups.

Simple summary of the vacancy

Broadacres Academy High School, located in Chartwell, is seeking a School Administrative Coordinator to join its vibrant team. This role is crucial for ensuring the smooth daily operation of the school, focusing on efficient front office management, comprehensive administrative tasks, and supportive operational duties. The successful candidate will be the first point of contact for many, managing communication flow for staff, students, and families, and maintaining an organised reception area.

Key responsibilities extend beyond the front desk, encompassing a wide range of administrative support functions. This includes managing printing and photocopying, handling deliveries and collections, maintaining the lost property system, and assisting with certificate printing and trophy management. The coordinator will also provide vital support to the School Coordinator and Operations Manager for various school-related tasks.

Furthermore, the role involves significant operational support, such as coordinating bookings for school facilities like halls and meeting rooms, assisting with the student transportation programme where applicable, and updating staff medical forms. The coordinator will also play a role in staff wellness initiatives, overseeing invoice processing, and managing orders for staff uniforms and annual gifts. The position requires a highly organised individual capable of handling diverse responsibilities to ensure the school runs seamlessly.

How to apply for this post

To apply for the School Administrative Coordinator position at Broadacres Academy High School, please follow these steps:

• Prepare a comprehensive covering letter detailing your suitability for the role.
• Update your Curriculum Vitae (CV) to reflect your relevant experience and qualifications.
• Send both your covering letter and CV to [email protected].
• Ensure your application is submitted by the closing date: 3 November 2025.

Questions and answers for a potential candidate

Here are some questions and answers that a potential candidate might have before applying, and how to be a preferred candidate for this vacancy:

• Q: What essential skills are most valued for this role?
  A: The school is looking for exceptional organisational skills, strong communication abilities (both written and verbal), proficiency in administrative processes, and a proactive approach. Being able to multitask, pay close attention to detail, and use various office software effectively will make you a strong candidate.
• Q: Is previous experience in a school environment necessary?
  A: While not strictly required, prior administrative experience in an educational setting would be a significant advantage. It demonstrates an understanding of the unique dynamics and demands of school operations.
• Q: How important is an understanding of the IEB curriculum?
  A: Although this is an administrative role and not one of the direct teaching jobs, a general awareness of the IEB curriculum, which Broadacres Academy High School follows for Grades 7-12, can be beneficial as it gives context to the school’s educational mission and student needs.
• Q: What makes a candidate stand out?
  A: Beyond meeting the basic requirements, candidates who demonstrate initiative, problem-solving skills, and a genuine passion for supporting an educational environment will be highly regarded. Highlight any experience you have with event coordination or managing diverse logistical tasks.
• Q: How should I address the school’s commitment to designated groups in my application?
  A: If you identify with a designated group, you may choose to mention this respectfully in your covering letter. Broadacres Academy High School is committed to the Constitution of South Africa and gives preference to candidates from designated groups, but this is not a limiting factor for other suitable candidates.
• Q: What is the typical daily routine like for this position?
  A: The role involves a dynamic mix of reception duties, administrative tasks like printing and managing records, and operational support such as booking facilities or assisting with events. You should be prepared for a varied and busy day, requiring flexibility and efficient time management.
• Q: Will I be involved in student interaction?
  A: Yes, as the front office coordinator, you will frequently interact with students, particularly when managing sickroom children or late/early leaving slips. A friendly and supportive demeanour towards students is essential.
• Q: What are the opportunities for professional growth in this role?
  A: While this specific vacancy is for an administrative position, working within an educational institution like Broadacres Academy offers exposure to various facets of school management. This experience can be invaluable for future career progression within school administration or even for exploring other paths within education, including teaching jobs, should your interests evolve.
• Q: How should I demonstrate my understanding of the POPI Act?
  A: You don’t need to explicitly demonstrate your understanding in your application. The school’s disclaimer confirms they handle your personal information in compliance with POPI. However, during an interview, it might be beneficial to mention your awareness of data protection best practices, especially given the sensitive nature of information handled in a school.
• Q: What kind of covering letter would be most effective?
  A: A strong covering letter should clearly link your skills and experience to the specific duties outlined in the job description. Emphasise your organisational abilities, your communication skills, and your enthusiasm for contributing to a school community. Make it concise and impactful.

Institution details

• School Name: Broadacres Academy High School
• Location: Chartwell
• More Vacancies: Explore more teaching jobs and other roles in education.