HUMAN RESOURCE ADMINISTRATOR Job

Kingsmead College, an independent Christian day school in Melrose, Johannesburg, is seeking a Human Resource Administrator to join their team starting in January 2026. This vital role involves supporting the HR department by managing documentation, coordinating processes, and maintaining accurate records with utmost confidentiality. If you possess proven HR administrative experience and meet the outlined criteria, the school invites you to apply by 20 November 2025.

Detailed vacancy information

• The school is Kingsmead, an independent, Christian day school.
• It is situated in Melrose, Johannesburg.
• Kingsmead provides an all-rounded education to girls from Grade 000 to Matric.
• The position available is for a Human Resource Administrator.
• The successful candidate is expected to start in January 2026.
• The application deadline for this post is no later than 20 November 2025.
• The primary purpose of this role is to support the HR department through documentation management, process coordination, and maintaining accurate records, ensuring high standards of confidentiality and professionalism.

Simple summary of the vacancy

Kingsmead College, a well-established independent school for girls in Johannesburg, is looking to appoint a Human Resource Administrator for a January 2026 start. This role is central to the efficient functioning of the HR department, requiring a professional who can expertly manage a range of administrative tasks while upholding the highest levels of discretion and confidentiality.

The successful candidate will be responsible for coordinating the entire recruitment cycle, from advertising and scheduling interviews to conducting reference checks and drafting employment contracts. They will also handle all documentation related to employee movements, including promotions, transfers, and resignations, ensuring timely and accurate processing of all relevant paperwork. A key aspect of the role involves collecting and verifying monthly payroll inputs, liaising with the payroll service provider, and addressing staff queries related to payroll in a professional manner.

Maintaining comprehensive and up-to-date employee files in compliance with the POPI Act is crucial, as is tracking and updating employee data. The Administrator will also contribute to the ongoing refinement of HR policies, procedures, and systems, ensuring consistency and compliance across all departments to enhance operational efficiency. This position requires someone who is not only detail-oriented and highly organised but also has a strong understanding of HR processes, compliance requirements, and relevant employment legislation.

Candidates should ideally have proven experience in an HR administrative role, with a preference for those who have worked in an educational environment. Proficiency in Microsoft Office is essential, and a relevant HR or administrative qualification would be a distinct advantage. An understanding of the Labour Relations Act (LRA) and the Basic Conditions of Employment Act (BCEA) is also required to navigate the complexities of employment regulations effectively.

How to apply for this post

• Email your curriculum vitae along with two contactable references to Sumayah Bagus at [email protected].
• Ensure the subject line of your email clearly states: HR ADMINISTRATOR.
• Your application must be submitted by no later than 20 November 2025.
• Please note that only shortlisted candidates will be contacted directly.
• If you do not hear from Kingsmead College within two weeks of the application closing date, kindly consider your application unsuccessful.
• Kingsmead College is committed to safeguarding and promoting the welfare of all children and staff, and all successful applicants will undergo vetting procedures, including background checks, as per their safeguarding policy.
• In line with the POPI Act, Kingsmead College will ensure the confidentiality of all applications, using your personal information solely for the purposes and processes associated with this application.

Advice for potential candidates

• Q: What is Kingsmead College looking for in an HR Administrator? A: They are seeking a highly organised, discreet individual with strong attention to detail, proficient in HR processes and relevant employment law.
• Q: How important is confidentiality in this role? A: It is paramount. The role requires a high level of discretion and the ability to handle sensitive employee information confidentially, adhering strictly to POPI Act requirements.
• Q: Is experience in an educational setting essential? A: While not strictly mandatory, proven experience in an educational or a similar professional environment is highly advantageous.
• Q: What specific legal knowledge should I highlight? A: An understanding of the Labour Relations Act (LRA) and the Basic Conditions of Employment Act (BCEA) is a key requirement, so demonstrate your familiarity with these.
• Q: How can I make my application stand out? A: Emphasise your experience in end-to-end recruitment, payroll liaison, policy development, and your meticulous approach to documentation and compliance.
• Q: Should I mention safeguarding in my application? A: While not explicitly required in the application itself, be aware of their strong commitment to safeguarding and be prepared for thorough vetting procedures.
• Q: What software skills are a must-have? A: Proficiency in Microsoft Office is crucial for managing various administrative tasks and documentation efficiently.
• Q: Is an HR qualification a mandatory requirement? A: A relevant HR or administrative qualification or certification is considered advantageous, though strong proven experience is also highly valued.
• Q: What should I include in my CV beyond work experience? A: Showcase your organisational skills, ability to manage multiple tasks, and examples of how you maintain high standards of professionalism and accuracy.
• Q: What should be in the email subject line? A: It is critical to precisely state HR ADMINISTRATOR in the subject line to ensure your application is correctly routed.
• Q: How should I prepare for an interview if shortlisted? A: Be ready to discuss your practical experience with HR processes, compliance adherence, how you handle confidential information, and your methods for maintaining accurate records.

Institution details

• Kingsmead College Website: https://www.kingsmead.co.za/
• Address: Melrose, Johannesburg
• View the original vacancy source here: Human Resource Administrator Vacancy
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