PA TO THE EXECUTIVE HEAD Job

Steyn City School, located within the beautiful Steyn City Parkland Residence in Johannesburg, is looking for an experienced and suitably qualified PA to their Executive Head. This full-time position is set to begin on 1 January 2026, or as soon as possible thereafter. The ideal candidate will possess expert skills in Microsoft Outlook for diary management, advanced proficiency in Excel and Word, excellent interpersonal abilities, and crucial prior experience within an educational institution. Applications, including a detailed CV, covering letter, and three referees, should be emailed to [email protected] by the closing date of 18 November 2025.

Please note: A school image logo would typically be inserted here.

Detailed list of the vacancy

• School name: Steyn City School
• Position: PA to the Executive Head
• Location: Steyn City Parkland Residence, Johannesburg
• Commencement date: 1 January 2026 or soonest thereafter
• Application closing date: 18 November 2025
• Essential experience: Previous experience working within an educational institution is a must.
• Key skills required:
  • Expert knowledge and skills in Microsoft Outlook, particularly for diary management.
  • Advanced proficiency in Microsoft Excel and Microsoft Word.
  • Excellent interpersonal skills and the ability to interact effectively at an executive level.
  • Proven ability to plan, prepare thoroughly, prioritise tasks, take initiative, and work independently.
• Application process:
  • Email a detailed CV, a covering letter, and the contact details for three referees to [email protected].
  • It is essential to clearly identify the position you are applying for in the email subject line.
• Important considerations:
  • Applications will be reviewed as they are received, and interviews may be arranged for shortlisted candidates before the closing date, meaning the position could be filled early.
  • Steyn City School reserves the right not to make an appointment.
  • Submitting an application does not guarantee an interview or appointment; only shortlisted candidates will be contacted.
  • If you have not been contacted after the closing date, please assume your application has been unsuccessful.
  • All successful candidates working in a school environment are required to have a sexual offender’s clearance certificate and clearance against the Child Protection Registrar.
  • Personal information provided during the application process will be processed in accordance with the Protection of Personal Information Act (POPIA). The school’s Privacy Policy is available for review at http://www.steyncityschools.co.za/documents/policies/SCS_Privacy_Notice.pdf.

Simple summary of the vacancy

Steyn City School, an independent, co-educational institution catering to Grades 000 to Grade 12 in the picturesque Steyn City Parkland Residence in Johannesburg, is seeking a dedicated PA to support its Executive Head. They are looking for someone who isn’t afraid to innovate, set high standards, embrace change, and celebrate creativity, fitting in with the school’s forward-thinking ethos.

This crucial support role requires an individual with significant experience and appropriate qualifications. Candidates must demonstrate expert-level proficiency in Microsoft Outlook, specifically for comprehensive diary management, alongside advanced skills in Microsoft Excel and Word. Beyond technical abilities, strong interpersonal skills are paramount, enabling effective communication at an executive level. The successful applicant will be highly organised, proactive, capable of excellent planning and preparation, adept at prioritisation, and comfortable working autonomously. A non-negotiable requirement for this role is previous experience within an educational setting, which is considered essential.

The school encourages prompt applications for this position, which commences on 1 January 2026. Given that applications will be reviewed on a rolling basis, the role may be filled before the official closing date of 18 November 2025. All applicants should be aware of the necessary child protection clearances required for working in a school environment.

How to apply for this post

• Prepare a detailed Curriculum Vitae (CV).
• Write a compelling covering letter.
• Gather the contact details for three professional referees.
• Email these documents to [email protected].
• Ensure the email subject line clearly states the position you are applying for, for example, “Application for PA to the Executive Head”.
• Submit your application by the closing date, 18 November 2025. Early application is strongly advised due to rolling interviews.

Questions and advice for potential candidates

• Q: What are the core technical skills needed for this PA role?
  A: You’ll need expert proficiency in Microsoft Outlook for diary management, and advanced skills in Microsoft Excel and Word are essential.
• Q: Is prior experience in a school environment strictly necessary?
  A: Yes, the vacancy explicitly states that previous experience in an educational institution is essential. Highlight this experience clearly in your CV and cover letter.
• Q: What personal qualities are they looking for in a candidate?
  A: The school values good interpersonal skills, the ability to interact at an executive level, strong planning and preparation abilities, prioritisation, initiative, and the capacity to work independently.
• Q: What documents must I include in my application?
  A: You need to submit a detailed CV, a covering letter, and the contact details of three referees.
• Q: How should I format the email subject line for my application?
  A: It’s vital to clearly identify the position, such as “Application for PA to the Executive Head”, in your email subject bar to ensure it’s directed correctly.
• Q: What is the deadline for applications, and could the position be filled sooner?
  A: The closing date is 18 November 2025, but applications are reviewed as they are received, and the position may be filled before this date. It’s advisable to apply as soon as possible.
• Q: What clearances are required for this role?
  A: Any candidate working within a school must have a sexual offender’s clearance certificate and clearance against the Child Protection Registrar.
• Q: What if I don’t hear back after applying?
  A: If you have not been contacted after the closing date, you should assume your application has been unsuccessful.
• Q: Will I automatically get an interview if I apply?
  A: No, an application does not guarantee an interview or appointment. Only short-listed candidates will be contacted for interviews.
• Q: How can I become a preferred candidate for this role?
  A: Emphasise your proven track record in executive support, your advanced administrative and organisational skills, particularly in MS Office, and your ability to take initiative. Clearly articulate how your prior educational institution experience aligns with the specific demands of a PA to an Executive Head. Show enthusiasm for the school’s innovative ethos.
• Q: What should I know about my personal data if I apply?
  A: By applying, you consent to your personal information being processed under POPIA. You can review their Privacy Policy for details on data usage, storage, and protection via the link provided in the vacancy.
• Q: Where can I find more information about Steyn City School?
  A: The school’s website can be found at www.steyncityschools.co.za, which you can derive from the Privacy Policy link. The school is located in the Steyn City Parkland Residence in Johannesburg.
• Q: Where can I look for other similar opportunities or general information on working in schools?
  A: For more vacancies or insights into the education sector, you might explore general teaching jobs listings or other school-related careers.

For the original source of this vacancy, please visit: https://www.isasa.org/vacancies/listing/pa-to-the-executive-head/