Waterkloof House Preparatory School announces part-time Uniform Shop Coordinator vacancy starting 1 January 2026

Waterkloof House Preparatory School (WHPS) is actively seeking a friendly, organised, and customer-oriented individual to take on the part-time role of School Uniform Shop Coordinator. This pivotal position, commencing on 1 January 2026, involves managing all aspects of the school’s uniform shop, from daily operations and stock control to financial administration and supporting pupils and parents. If you possess excellent interpersonal and administrative skills and are looking to contribute to a nurturing school environment, we encourage you to explore this opportunity further. You can find more details about this vacancy here.

Vacancy key details

• Position: School Uniform Shop Coordinator (Part-Time)
• Institution: Waterkloof House Preparatory School (WHPS)
• Commencement Date: 1 January 2026
• Application Deadline: Monday, 3 November 2025
• Application Email: [email protected]
• Mandatory Application Form: All applicants must complete the WHPS Application Form available via a Google Docs link provided in the application instructions; applications without this form will not be considered.
• School Ethos: WHPS is a traditional, Christian school dedicated to the education of boys from Grade 0-7, and Pre-Prep boys and girls, fostering future leaders within a close-knit and supportive atmosphere.

Simple summary of the vacancy

Waterkloof House Preparatory School (WHPS), a traditional Christian school nurturing boys from Grade 0-7 and Pre-Prep boys and girls, is looking for a School Uniform Shop Coordinator. This part-time role, starting on 1 January 2026, is essential for the smooth operation of the school’s uniform shop.

The successful candidate will be responsible for a wide range of duties, including providing friendly and professional service to parents, pupils, and staff. Key responsibilities span managing all daily shop operations, overseeing stock control, handling financial administration, and processing online shop orders. You’ll also be involved in uniform fittings, ensuring adherence to the school’s dress code, and maintaining organised stock levels by monitoring and ordering new items. Close collaboration with the Sport Department for sports clothing and the Admissions Department for new pupil uniform requirements is also expected. The role further entails coordinating with uniform suppliers, keeping the shop and storeroom clean and organised, and managing second-hand uniform items. General administrative and operational support will also be part of your duties.

To excel in this role, WHPS is looking for a dynamic, energetic, and enthusiastic individual with strong interpersonal, administration, and organisational skills, coupled with a sound work ethic. Proficiency in English, both written and verbal, is crucial, as is being computer literate with Microsoft Office 365. While not essential, knowledge of financial systems and Point of Sales software, such as Pastel, would be a significant advantage. The ideal candidate will be confident with numbers, attentive to detail, and possess basic knowledge of textiles and fabrics to assess uniform quality. The position also requires the physical ability to lift stock, stand for periods, and safely access storage. Above all, you should be professional, friendly, and patient when interacting with students, parents, and staff.

How to apply for this post

• Prepare a comprehensive covering letter.
• Update your Curriculum Vitae (CV).
• Gather written testimonials.
• Provide the names and telephone numbers of at least three professional referees.
• Submit all these documents via email to [email protected].
• Crucially, complete the mandatory WHPS Application Form by clicking HERE. Please note that applications submitted without this completed form will not be considered.
• Ensure your application reaches WHPS by the deadline of Monday, 3 November 2025.
• Be aware that only shortlisted candidates will receive a reply regarding an interview. If you do not hear back within two weeks of the stipulated deadline, please consider your application unsuccessful. WHPS reserves the right not to fill this position.

Potential candidate questions and advice

Q: What qualities are most important for this role?

A: The school is seeking a dynamic, energetic, and enthusiastic individual with strong interpersonal, administrative, and organisational skills, along with a sound work ethic. Professionalism, friendliness, and patience are key when interacting with the school community.

Q: Is previous experience in a school uniform shop necessary?

A: While direct experience isn’t explicitly stated as mandatory, previous experience in retail, customer service, stock management, or administrative roles within a similar environment would be highly beneficial.

Q: What technical skills are required?

A: Proficiency in Microsoft Office 365 is essential. Experience with financial systems and Point of Sales (POS) software, such as Pastel, would be a significant advantage and should be highlighted if you possess it.

Q: How important is the WHPS Application Form?

A: It is critically important. The vacancy explicitly states that applications submitted without this completed form will not be considered, so ensure you fill it out thoroughly.

Q: What should I include in my covering letter?

A: Your covering letter should clearly articulate how your skills and experience align with the key duties and requirements listed, particularly focusing on customer service, organisational abilities, administrative proficiency, and your enthusiastic approach to the role.

Q: Do I need knowledge of textiles?

A: Yes, a basic knowledge of textiles and fabrics is required. This will help you assess the quality and durability of school uniform items effectively.

Q: What are the physical demands of the job?

A: The role requires the ability to lift stock, stand for extended periods, and safely access storage areas within the shop and storeroom.

Q: What if I don’t hear back after applying?

A: The school’s policy states that if you have not received a reply regarding an interview within a fortnight (two weeks) from the application deadline, you should consider your application to have been unsuccessful.

Q: How can I demonstrate attention to detail?

A: In your application, provide examples of past experiences where your meticulous attention to detail prevented errors or led to improved processes, especially in financial or stock management contexts.

Q: What opportunities are there for career growth at WHPS?

A: While this specific role is part-time, joining a reputable school like WHPS can provide valuable experience within an educational setting. Building a strong performance record could lead to future opportunities within the school or broader education sector. You can also explore more educational opportunities, including various teaching jobs, through SchoolClick.