Kairos School Seeks Office Manager in Johannesburg Starting January 2026, Apply by October 2025

An exciting opportunity has arisen for a dedicated Office Manager to join the unique Kairos School of Inquiry in Parkview, Johannesburg. This full-time, on-site role is pivotal to the school’s harmonious and efficient daily operations, starting on 5 January 2026, or possibly sooner. If you are a highly organised, warm, and proactive individual with approximately 3-7 years of administrative experience, who is keen to contribute to a values-driven primary school, we encourage you to apply by 29 October 2025. This position requires someone who can expertly blend administrative precision with a kind and professional approach, acting as the community heartbeat for a school that nurtures curiosity, creativity, and integrity in both children and adults. You can find more details about this vacancy here.

Detailed vacancy key details

• Position: Office Manager
• Institution: Kairos School of Inquiry
• Location: Parkview, Johannesburg
• Type of school: Small, values-driven, English-medium, ISASA primary school (Grades R to 7)
• School size: Approximately 70 pupils and 10 teachers
• Employment type: Full-time, on-site
• Start date: 5 January 2026, or earlier if the successful candidate is available
• Application closing date: 29 October 2025

Simple summary of the vacancy

Kairos School of Inquiry, a distinctive ISASA primary school in Parkview, Johannesburg, is seeking an Office Manager to ensure the smooth, harmonious, and efficient running of its daily operations. This vital role acts as the central point for administrative precision, communication, and coordination, essentially serving as the heartbeat of the school community. Kairos prides itself on a unique educational approach that integrates academic rigour with a deeply human-centred experience, focusing on open-hearted relationships, deep listening, and Nonviolent Communication.

The Office Manager will be responsible for a broad range of duties, including practical administration and operations such as logistical support, managing office supplies, and maintaining archives. Communication and secretarial support form another key area, involving being the first point of contact, drafting correspondence, managing the school calendar, and taking meeting minutes. The role also includes important bookkeeping and financial administration tasks, such as liaising with parents on invoices and capturing bank payments. Furthermore, the Office Manager will provide crucial support for admissions and marketing, maintaining enrolment systems and assisting with related documentation and scheduling.

Candidates should ideally possess approximately 3-7 years of administrative or office management experience, demonstrating strong organisational, planning, and multitasking abilities. Excellent written and verbal communication skills in English are essential, along with a warm, professional presence that can balance empathy with efficiency. The school values integrity, adaptability, discretion, and a conscientious approach. While not mandatory, experience in a school or child-centred environment and computer competence would be advantageous. In return, Kairos offers a purpose-driven and values-aligned work environment, a small and collaborative team culture, opportunities for personal growth, and competitive remuneration.

How to apply for this post

• Prepare a single PDF document that includes your cover letter, Curriculum Vitae (CV), and contact details for two referees.
• In your cover letter, specifically describe a time when you successfully streamlined an administrative system or improved communication in a previous workplace.
• Email this PDF document to [email protected].
• Ensure the email subject line is clearly stated as: “Office Manager Position – [Your Name]”.
• All applications must be submitted before the closing date of 29 October 2025.

Potential candidate questions and advice

Q: What is the primary focus of Kairos School of Inquiry’s educational philosophy?

A: Kairos integrates academic rigour with a deeply human-centred education, emphasising open-hearted relationships, deep listening, Nonviolent Communication, and nurturing curiosity, creativity, and integrity.

Q: How can I stand out in my application?

A: Beyond meeting the core requirements, highlight your ability to balance administrative precision with warmth and kindness. Your cover letter’s specific example of streamlining a system or improving communication is crucial.

Q: Is previous experience in a school environment a strict requirement?

A: While not strictly required, any experience in a school or child-centred environment is noted as an advantage. If you have such experience, be sure to highlight it.

Q: What kind of team environment can I expect at Kairos?

A: Kairos prides itself on a small, kind, and collaborative team culture, within a purpose-driven and values-aligned work environment.

Q: What are the expectations regarding financial administration?

A: You will be expected to liaise with parents regarding invoices, capture and upload bank payments for approval, and maintain absolute confidentiality and accuracy in all financial matters.

Q: How important are communication skills for this role?

A: Excellent written and verbal communication skills in English are essential, as you will be the first point of contact, drafting correspondence, and maintaining clear communication systems across the school community.

Q: What opportunities are there for personal growth?

A: The school offers opportunities for personal growth specifically in Nonviolent Communication (NVC) and leadership skills, aligning with its human-centred approach.

Q: What should I emphasize if I have strong organisational skills but less direct office manager experience?

A: Focus on transferable skills such as strong organisational, planning, and multitasking abilities, attention to detail, reliability, and your capacity to manage diverse administrative functions efficiently.

Q: What are the key personal attributes sought for this position?

A: The school is looking for someone conscientious, loyal, organised, reliable, friendly, and kind, with integrity, adaptability, and discretion in handling confidential information, and a warm, professional presence.

Q: Is the listed start date firm, or is there flexibility?

A: The stated start date is 5 January 2026, but the vacancy mentions “or sooner if available,” indicating some flexibility for the right candidate.

Q: Where can I find out more about the school?

A: While a direct website link wasn’t provided in the vacancy, the email domain suggests you might find more information by visiting https://www.kairosschool.co.za/.

Institution details

• Name: Kairos School of Inquiry
• Address: Parkview, Johannesburg, South Africa
• Website: https://www.kairosschool.co.za/ (Inferred from email address)

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