Beaulieu Preparatory School announces School Secretary vacancy starting January 2026

An exciting opportunity has opened at Beaulieu Preparatory School, part of the reputable Kyalami Schools Group in Midrand, Johannesburg, for an exceptional School Secretary. The school is looking to appoint a highly organised and discreet individual to join their team in January 2026. This pivotal role involves providing high-level administrative support to the Head of School, managing daily operations, and ensuring a welcoming environment for everyone at this dynamic co-educational independent school.

Vacancy key details

• Job title: School Secretary
• School name: Beaulieu Preparatory School
• School group: Kyalami Schools (NPC)
• Location: Percheron Road, Beaulieu Estate, Midrand, Johannesburg
• Start date: January 2026
• Application deadline: Friday, 24 October 2025
• Key responsibilities: Managing the Head of School’s calendar and correspondence, handling confidential information, providing comprehensive administrative support to pupils, parents, staff, and visitors, coordinating meetings and events, and assisting with creative communications.

About Beaulieu Preparatory School

Beaulieu Preparatory School is an English medium, co-educational independent school located in Midrand, Johannesburg. It is one of three high-performing schools within the Kyalami Schools Group, alongside Kyalami Preparatory and Beaulieu College. The preparatory school offers a dynamic academic, cultural, sporting, and multi-faith education to approximately 600 pupils, ranging from Grade 0000 to Grade 7.

A detailed look at the school secretary role

This role is crucial for the smooth running of Beaulieu Preparatory School, serving as the primary point of contact and support for the Head of School. The successful candidate will be responsible for a wide array of duties, starting with the meticulous management of the Head’s calendar, appointments, and all incoming and outgoing communications. Handling sensitive and confidential information with the utmost professionalism and discretion is paramount.

On the administrative front, the secretary will provide friendly assistance to pupils, parents, staff, and visitors, ensuring a welcoming atmosphere. This includes the preparation, proofreading, and editing of various letters, reports, and documents to ensure accuracy and consistency. The role also involves coordinating interviews, managing related documentation, and procuring office and first aid supplies. It is essential for the candidate to be available during school holidays as required, and to assist with photocopying worksheets and administering basic first aid.

Furthermore, the School Secretary will play a supportive role in coordinating meetings and events, including various school functions and special projects. Creative communication skills are also important, as the secretary will collaborate on internal and external communications, contributing to engaging presentations, newsletters, and other school materials.

Candidates are expected to hold a Matric certificate and possess at least two years of relevant professional experience in a similar position. Proficiency in both MS Office Suite and Google Suite is required. Experience with the ADAM administration system, a valid First Aid certificate, and familiarity with GDE, SA SAMS, IEB, ISASA submissions, and the Entegy Application would be a distinct advantage. Essential attributes include exceptional problem-solving skills, an outstanding telephone manner, the ability to work accurately and independently, excellent planning and organisational capabilities, effective communication, strong multitasking skills, discretion, reliability, highly efficient time management, and exceptional interpersonal skills to build rapport with all members of the school community.

How to apply for this post

• Prepare your comprehensive curriculum vitae (CV).
• Ensure your CV includes the names and contact details of at least three professional referees.
• Email your application to [email protected].
• The subject line of your email must clearly state: BPS Secretary.
• Submit your application by the closing date: Friday, 24 October 2025.
• Please note that only suitably qualified and experienced applicants will be considered, and only shortlisted candidates will be notified.

Questions you might have before applying

• What is the expected start date for this position? The successful candidate is expected to join Beaulieu Preparatory School in January 2026.
• What are the minimum qualifications required? Applicants must have a Matric certificate and a minimum of two years of relevant professional experience in a similar role.
• Is proficiency in specific software necessary? Yes, proven proficiency in MS Office Suite and Google Suite is essential.
• Are there any advantageous skills or experiences? Experience with the ADAM administration system, a valid First Aid certificate, and familiarity with GDE, SA SAMS, IEB, ISASA submissions, and the Entegy Application would be highly beneficial.
• What kind of administrative support does this role entail? The role provides extensive support to the Head of School, including calendar management, correspondence, document preparation, proofreading, interview coordination, and procurement of supplies.
• Will I need to work during school holidays? Yes, availability during school holidays is a requirement for this position.
• What interpersonal skills are most valued? Exceptional interpersonal skills, including the ability to build rapport with colleagues, pupils, and parents, are essential.
• How important is confidentiality in this role? Handling sensitive and confidential information with the highest level of professionalism and discretion is a key duty.
• Does the school have an employment equity policy? Yes, the Kyalami Schools Group is committed to employment equity, and preference may be given to appointable applicants from underrepresented designated groups.
• What happens if I don’t meet the minimum requirements? Failure to meet the minimum requirements will result in automatic disqualification.
• Will my personal information be protected? The Kyalami Schools Group will ensure the confidentiality of all applicants’ personal information in line with POPIA.
• Where can I find the original vacancy advertisement? You can view the original advertisement here.

Further information

School contact details

• Address: Beaulieu Preparatory School, Percheron Road, Beaulieu Estate, Midrand, Johannesburg
• Website: Kyalami Schools Group Website

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