Thomas More College seeks Payroll/Hr Assistant starting January 2026

Last Updated: October 11, 2025
39 4 minutes read

Thomas More College in Kloof, Durban, is looking for a dedicated Assistant to their Business Manager and Payroll/HR Administrator. This full-time, permanent position is vital for managing the school’s payroll, human resources, and finance administration, ensuring everything runs smoothly, accurately, and confidentially. If you have a solid background in payroll and HR, particularly with systems like Sage VIP, and are ready to start on 1 January 2026, this could be an excellent opportunity for you.

Vacancy details

About the role

Thomas More College is seeking a highly organised and detail-oriented individual to join their team as the Assistant to the Business Manager and Payroll/HR Administrator. This role is crucial for maintaining the efficiency and compliance of the school’s financial and human resources operations.

The successful candidate will be responsible for preparing and processing monthly payroll for approximately 250-300 employees, managing leave records, and handling payroll exceptions such as garnishments. You will also be tasked with preparing and submitting all necessary statutory payroll reports, including EMP201 and UIF declarations. Beyond payroll, the role involves maintaining comprehensive employee HR records, drafting contracts, and coordinating employee benefits like pension funds and medical aid.

Key responsibilities extend to providing support for internal and external audits, being the first point of contact for employee payroll and HR queries, and assisting the finance department with month-end and year-end closing processes. The position also includes managing cash control for school events and daily petty cash, administering staff loans, and overseeing all staff exit procedures, including UIF submissions and service certificates. Adherence to the school’s values, vision, and Christian ethos is essential, along with a strong understanding of relevant payroll legislation and proficiency in payroll software like Sage VIP or Sage Business Cloud Payroll Professional.

How to apply

  • Submit your application exclusively online by following this link: https://forms.gle/C6GUjxna8Eg8u9qP7.
  • Ensure your application includes a concise, two-page curriculum vitae (CV).
  • Provide a compelling letter of motivation explaining your suitability for the role.
  • Include the contact details for at least three professional referees.
  • Applications must be received by 12:00 on Friday, 24 October 2025.
  • Only shortlisted candidates will be contacted within two weeks after the closing date; if you do not hear back, please consider your application unsuccessful.
  • The college ensures confidentiality of applications in line with POPIA, acknowledging that submitted information will be used in the recruitment process.

Your questions answered

  • Q: What qualifications are essential for this role?
    A: A minimum of Grade 12 is required, but a recognised Payroll, HR, or Finance qualification is highly preferred and will make your application stand out.
  • Q: How much experience do I need in payroll and HR administration?
    A: You should have at least three years of experience in payroll and HR administration, demonstrating a solid understanding of the processes involved.
  • Q: Which payroll software should I be familiar with?
    A: Proficiency in payroll software such as Sage VIP or Sage Business Cloud Payroll Professional is expected. Experience with Microsoft Office Suite is also necessary.
  • Q: What specific legislation should I be knowledgeable about?
    A: A thorough knowledge of payroll legislation, including Tax, UIF, SDL, and the Basic Conditions of Employment Act (BCEA), is crucial.
  • Q: What size payroll will I be managing?
    A: You should have proven ability to manage payroll for 250–300 employees, with exceptional attention to detail and accuracy.
  • Q: Are there any character requirements for the position?
    A: Yes, adherence to the values, vision, and Christian ethos of Thomas More College, as well as the school’s code of conduct, is vital.
  • Q: Will I need any specific clearance certificates?
    A: Yes, a Criminal and Sexual Offender’s Clearance Certificate will be required.
  • Q: What are the key soft skills important for this job?
    A: Strong problem-solving and communication skills are highly valued, especially for resolving payroll issues and liaising effectively with employees and management.
  • Q: What makes a candidate preferred for this vacancy?
    A: A preferred candidate will not only meet all the stated requirements but will also demonstrate a proactive attitude, a strong commitment to accuracy, and a capacity for effective communication within a school environment. Experience with both payroll and HR functions in an educational setting would be a distinct advantage.
  • Q: How can I ensure my application is competitive?
    A: Make sure your CV is concise and clearly highlights your relevant experience and qualifications in payroll and HR. Your motivation letter should specifically address how your skills and values align with those of Thomas More College. Double-check all details and ensure you apply well before the deadline.
  • Q: What kind of support can I expect in this role?
    A: You will be directly assisting the Business Manager, working closely with the finance department, and serving as a key contact for all employee payroll and HR queries, indicating a supportive and integral position within the administration team.
  • Q: Are there opportunities for other roles at the college, perhaps even teaching jobs?
    A: This specific role is for an administrative position, but it shows Thomas More College is an active institution. For information on other opportunities, including any teaching jobs, it’s always best to check their main website directly or relevant job boards.

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Last Updated: October 11, 2025
39 4 minutes read
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