Steyn City School announces Locum Operations Administrator vacancy from 1 December 2025 to 30 April 2026; apply by 24 October 2025

Steyn City School, a forward-thinking co-educational independent institution nestled within the picturesque Steyn City Parkland Residence in Johannesburg, is actively seeking a Locum Operations Administrator. This exciting temporary opportunity runs from 1 December 2025 to 30 April 2026 and is ideal for a highly organised individual with a keen eye for detail and strong administrative and stock control skills. If you are ready to embrace change and contribute to a dynamic school environment, ensure your application reaches the school by 24 October 2025.

Detailed vacancy information

• Job title: Locum Operations Administrator
• Institution: Steyn City School
• Location: Steyn City Parkland Residence, Johannesburg
• Type of institution: Co-educational and independent school, offering education from Grade 000 to Grade 12.
• Contract period: From 1 December 2025 to 30 April 2026.
• Application closing date: 24 October 2025.
• Key responsibilities include:
  • Operations stock: Managing all stock control for assets and consumables, handling weekly consumable purchases, receiving orders, stocking kitchens, conducting regular inventory checks, maintaining purchase and stock records, replenishing sanitary items in bathrooms, and establishing efficient stock control systems.
  • Operations admin: Creating and submitting purchase orders, general procurement of consumables and small assets, obtaining necessary quotes, submitting signed purchase orders to the finance department, and general office administration within the Operations Department.
  • Cleaning inspections: Performing daily hygiene inspections of all female bathrooms on campus, ensuring venues are clean and tidy before events, inspecting and auto-cleaning coffee machines while reporting physical cleaning needs to the cleaning team, and inspecting kitchens and staffrooms to maintain high cleaning standards.
  • General duties: Assisting both the maintenance and events departments with venue setups, and carrying out any other duties as assigned by the Operations and Procurement Manager.
• Minimum requirements:
  • Matric certificate.
  • At least one year of experience directly related to the specified duties and responsibilities.
  • Basic knowledge of Microsoft Word, Excel, and Outlook.
  • Proven stock control experience.
  • A valid Driver’s License.
  • Experience in general administration duties.
  • A completed diploma from an accredited institution will be considered an advantage.

Simple summary of the vacancy

Steyn City School, situated in the iconic Steyn City Parkland Residence, Johannesburg, is searching for a Locum Operations Administrator to join their team for a temporary period. This role, effective from 1 December 2025 until 30 April 2026, is perfect for someone who is exceptionally organised and possesses a solid background in administrative tasks and stock management. The school prides itself on breaking the mould and setting new standards, and they are looking for a candidate who embraces change and creativity.

The successful applicant will play a crucial part in the day-to-day running of the school’s operations. Key responsibilities range from comprehensive stock control – including purchasing, inventory management, and distribution of consumables and assets – to general administrative duties such as processing purchase orders and obtaining quotes. The role also involves overseeing hygiene standards through daily inspections of facilities and assisting with the setup of venues for various school events. Candidates must have a Matric certificate, at least one year of relevant experience, basic computer literacy in Word, Excel, and Outlook, and a valid Driver’s License. A relevant diploma would be a bonus.

How to apply for this post

• Prepare a detailed Curriculum Vitae (CV).
• Write a concise covering letter, explaining your suitability for the role.
• Provide the contact details of three professional referees.
• Email your complete application to [email protected].
• Ensure that the subject line of your email clearly identifies the position you are applying for, e.g., “Locum Operations Administrator Application”.
• Submit your application no later than 24 October 2025. Please note that applications will be reviewed as they are received, and the position may be filled before the closing date.

Frequently asked questions for potential candidates

• Q: What does a “locum” position entail at Steyn City School?
• A: A locum position refers to a temporary or substitute role. For this vacancy, it is a fixed-term contract from 1 December 2025 to 30 April 2026, specifically designed to fill an operational need during that period.
• Q: Is prior experience in a school environment a prerequisite?
• A: While not strictly required, any experience in an administrative or operations role within an educational or similar fast-paced environment that involves facilities, stock, and event support would be highly beneficial.
• Q: How important is tailoring my covering letter for this application?
• A: The covering letter is very important. It’s your chance to directly address the school’s values of “breaking the mould” and “embracing change,” while highlighting how your specific skills and experiences align with the detailed responsibilities of this Locum Operations Administrator role.
• Q: What kind of skills should I emphasise on my CV?
• A: Focus on any experience you have with inventory management, procurement processes, administrative support, and facility oversight. If you have experience creating or improving stock control systems, definitely highlight that.
• Q: Are there any specific computer programs I should be proficient in?
• A: Basic knowledge of Microsoft Word, Excel, and Outlook is a minimum requirement. This means being comfortable with creating documents, managing spreadsheets, and handling email communication efficiently.
• Q: Do I need to include references with my initial application?
• A: Yes, the job advertisement explicitly requests that you include the contact details of three professional referees along with your CV and covering letter.
• Q: What does the school mean by “break the mould, set new standards, embrace change”?
• A: This indicates that Steyn City School values innovative thinking, adaptability, and individuals who are proactive in seeking improvements and challenging traditional methods to achieve better outcomes.
• Q: What happens if I don’t hear back after the application closing date?
• A: The school advises that if you have not been contacted after the closing date of 24 October 2025, you should assume that your application has unfortunately been unsuccessful.
• Q: Are there any mandatory background checks for this position?
• A: Yes, as this role is within a school, any candidate will be required to have a sexual offender’s clearance certificate and clearance against the Child Protection Registrar. These are standard procedures for safeguarding in educational settings.
• Q: How can I demonstrate my attention to detail for the cleaning inspections?
• A: In your application, you could mention any past experience with quality control, facility auditing, or adherence to hygiene standards, emphasising your meticulous nature and commitment to maintaining high standards.
• Q: Why is a valid Driver’s License a requirement?
• A: A valid Driver’s License is a minimum requirement, suggesting that the role may involve moving around the large campus for various tasks such as stock management, inspections, or assisting with event setups, where personal mobility is essential.
• Q: What is the best strategy for applying, given that applications are considered as received?
• A: It is highly advisable to submit your application as soon as possible. Since the school will consider applications as they come in, and the position may be filled before the 24 October 2025 deadline, early submission could increase your chances of being shortlisted.
• Q: Is there a possibility for this locum role to become a permanent position?
• A: The advertisement specifies this as a locum (temporary) position with a definite end date. While occasional temporary roles can lead to other opportunities, it is best to apply with the understanding that this is for the stated fixed term only.

Institution details

• Institution name: Steyn City School
• Website: Steyn City School Website
• Address: Steyn City Parkland Residence, Johannesburg

You can find the original vacancy details here.

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